Request Union County Records

Union County Court Record Requests

Start at Indiana MyCase. You can search by case number, citation number, cross reference, party name, business name, or attorney. Apply a Union County filter when one is offered. MyCase pulls from Odyssey, the case-management system Union Circuit Court uses, so public case information shows up without a login. Treat it as a viewing tool rather than the record itself.

Turn to the Union County Clerk when a document link is absent, when you need a certified copy, when a balance must be current, or when an older case does not surface. The office lists counter, phone, email, and fax contacts. The clerk posts no local mail-order form or fixed mail procedure. Call before you send payment or original papers.

1. Find the case number and identify the exact document or CCS event.
2. Check MyCase for a public link and verify the caption, case type, and filing date.
3. Contact the Clerk by phone, email, fax, at the counter, or by confirmed mail instructions.
4. State whether the copy must be plain, certified, exemplified, or electronic.
5. Ask for the page count, total cost, payment method, delivery method, and timing.
6. Check the completed copy for the court, case number, title, date, pages, and required seal.

Union Clerk Holds the File

Union County has one court of record. Under the local caseload rule that court is Union Circuit Court. The official directory shows no separate superior, county, city, or town court. Susan Ray, Union County Clerk, keeps the complaints, motions, pleadings, evidence, judgments, orders, and decrees. She also receives and disburses court money. The division of labor is simple: the judge rules, and the Clerk keeps the filed record and its transactions.

A CCS entry can name an order without linking to an image. That is not proof the paper is unavailable. It is a reason to ask the Clerk whether the nonconfidential document may be inspected or copied. MyCase financial displays can lag too, omitting current interest or other charges. For a current balance, receipt, payment history, or certified financial entry, the Clerk is the official source.

Kinds of Union County Records

A case file holds far more than the docket history. Name the specific item you want instead of requesting the whole case. A narrow description cuts down fee confusion and helps staff separate public papers from excluded content.

• The CCS, Indiana's chronological list of filings, settings, orders, and dispositions.
• Complaints, petitions, answers, motions, and other filed pleadings.
• Judgments, decrees, sentencing orders, and other signed court orders.
• Public exhibits or evidence that remain in Clerk custody.
• Receipts, payment histories, and court financial records available for public access.
• Certified copies and judgment transcripts prepared for a stated official use.
• Court reporter transcripts, requested through the reporter or with Clerk help.

Family, probate, juvenile, protection-order, expunged, and sealed matters carry different access rules. A public case index never promises that every filing is viewable from home. Request the nonconfidential record, and expect protected details to be withheld or redacted.

MyCase Is Not Clerk Certification

MyCase works well for pinning down a record before you request it. The search tolerates hyphens and leading zeros left out of a case number. Union numbers follow Indiana's uniform pattern, such as 81C01-2608-CM-000001. Here 81 is the county code. C01 marks Union Circuit Court. Year, month, case-type code, and sequence complete the string.

A screen print can show what the portal displayed on a given day. It still carries no Clerk's seal. Certification is an authentication the Clerk attaches. So if another agency demands a certified judgment, order, decree, or disposition, confirm with that agency exactly which document and certification form it accepts before ordering.

Union Court Records: What They Contain

A case file and its CCS answer different questions. The CCS maps the sequence of activity, while the individual papers hold the text behind many entries. Note that a hearing calendar only shows a setting; it does not prove the hearing took place.

For a fuller name or number lookup before requesting a file, see the county docket search explanation. It sorts out public search fields versus party or attorney account access.

Union Certified Copies and Transcripts

A plain copy just reproduces the record. A certified copy adds the Clerk's seal and authentication, while an exemplified copy may need yet another form, so ask the receiving office what it requires. A judgment transcript is its own item, used to create a real-estate lien, and it is not a general docket-search charge.

The local transcript rule allows reasonable charges for binding, supplies, electronic transmission, and expedited work. Ask the official reporter for a written estimate. When you do, give the proceeding date, judge, case number, and hearing type. Say whether you need paper or electronic delivery. An audio recording, if one exists, is not automatically a certified transcript.

Write a Precise Union Request

Union County publishes no docket-specific request form. So put the request in plain writing. Name the Union County Clerk and the Union Circuit Court, then list the case number if you have it, the caption or case type, the exact document or CCS event, and a date range. Add a working response address, email, or phone. State the format, certification level, and delivery method.

Ask for an estimate before work exceeds a set amount. You will pay lawful reproduction, certification, and postage charges. Do not attach Indiana Form ACR to an ordinary public records request. Form ACR gives notice that a filing is excluded from public access. It is not a tool for obtaining a record.

The office publishes email, fax, mail, and in-person channels. Yet the county sets no rule on which remote channel counts as receipt or how advance payment works. One brief phone call can prevent a rejected payment or an incomplete request.

Union Historical Records Need Context

Older Union County records may still live on paper. The Indiana State Library's Union County guide traces original court records from 1821 through 1845. It flags 1903 courthouse fire and water damage. Survival, reconstruction, and indexing vary by period, so a genealogy search needs that context.

Give the Clerk a narrow year range. Add the party name and record type. Include any known book, cause, or case reference, and ask whether inspection beats copies. Asking for every case or party may turn the request into a compiled or bulk one. Indiana Administrative Rule 9 sends compiled or bulk court-record questions to the Office of Judicial Administration. Repeated MyCase searches are not a bulk-data method.

Union Court Copy Fees

Union copy costs come from state fee authority and a local transcript rule. The final amount depends on the item. Confirm page count, postage, certification, supplies, and payment method before ordering. The county APRA page warns of possible reproduction charges. It promises no docket turnaround or payment portal, though.

Indiana ePay may offer a “Copy of Ticket” for $1.00. That image is not a certified full case file. Nor is it proof of payment or disposition; court files, CCS entries, certified copies, and transcripts follow their own routes.

Access Rules for Court Records

Indiana presumes court records are open to the public. That presumption has limits. The Indiana Rules on Access to Court Records govern court files. Indiana's Access to Public Records Act, Indiana Code 5-14-3, still applies to public records, and Access Rule 1 explains its relationship to judicial records. Access Rule 5 identifies confidential case categories. It also lists excluded documents and information that must be redacted.

If access is denied, ask why. Request the legal basis and a written explanation for any redacted copy. The county APRA process points to the Indiana Public Access Counselor when an agency gives no reasonable response. It opens no sealed, expunged, juvenile, or excluded content.

Union Filing and Fee Sources

The Indiana Clerk fee resource is the official source for copy and certification amounts.

The Union Clerk confirms the total for any order.

The Indiana e-filing page lays out the statewide filing channel and how it works.

Filing papers never replaces a record request. For filer requirements, the official e-filing schedule is the source.

Access still depends on court-record rules.

Indiana lists its certified filing providers.

Provider accounts should not be confused with public MyCase.